Administrative Assistant / Coordinator - maternity cover

Discipline: Design & Architecture , Education & Training , Human Resources & Office Support , Sales, Customer Service & BD
Job type: part time / full time
Salary: to be discussed, depending experience and availability
Contact name: Mimi Tung

Job ref: JOB_000645[688]
Published: 5 days ago

Job Description:

  • Overall administration and co-ordination pertaining to all Make It Better programme functions including record-keeping, research, data input, office supply inventory checking, procurement, venue booking of programme promotional events and logistical arrangements
  • Arrange and coordinate timetabling for art facilitators’ workshops and keep all relevant parties informed of schedules, including schools and centres
  • Manage and coordinate volunteers for workshops and events
  • Coordinate and assist in order/delivery of materials, props and other supplies for all workshops and events
  • Communicate with and provide coordination between the MIB and SAF Central offices
  • Provide full administrative support for art facilitators
  • Coordinate the design, printing, and distribution of workshop promotional materials
  • Any additional duties as necessary to meet the needs of the Employer’s business 


  • Candidate ideally familiar with administrative background in educational or arts related organisation or appropriate 
  • Would suit a new graduate or min. 1-2 years of experience in an administrative role
  • Able to demonstrate high level of organisation, attention to detail, work independently and self-motivated
  • Ability to work across multiple projects simultaneously with tight deadlines
  • Skilled in problem-solving and able to think creatively
  • Computer literacy in words, excel, powerpoint, Acrobat and outlook
  • Interest in arts and / or education are a plus but not essential

Languages: Proficient in spoken and written Chinese and English

Duration: from 16th February 2021 till 17th May 2021.


The Sovereign Art Foundation and Make It Better

The Sovereign Art Foundation (SAF) is a charity founded in 2003 in Hong Kong. The aim of SAF is to recognise contemporary art talent around the world and bring the proven benefits of expressive arts to disadvantaged children. 

In 2013, SAF launched Make It Better (MIB), a programme that offers arts workshops to underprivileged children and children with special educational needs. The MIB programme embraces learning through expressive arts, with an aim to utilising and fostering a child’s creativity and well-being. The programme provides a safe space where children can feel free to express and explore themselves through different art forms. Children learn through engaging in different art activities and develop social skills in a group setting. In addition, MIB provides support and training to teachers, social workers and caregivers of children with SEN, by introducing them to the therapeutic benefits of art and nurturing a culture of peer-to-peer support.