Director of Administration

Location Wan Chai
Discipline: Accounting & Finance , Banking & Financial Services , Human Resources & Office Support , Legal & Corporate Secretarial , Management & Consulting , Sales, Customer Service & BD
Job type: flexi time
Salary: to be discussed, depending experience and availability
Contact name: CAPS

Job ref: JOB_000610[73]
Published: 11 days ago

The Centre for Asian Philanthropy and Society (CAPS) is a uniquely Asian, independent, action-oriented research and advisory organization committed to maximizing private resources for doing good. CAPS works across 18 Asian countries and territories to generate evidence-based insights into how individuals, companies and governments can best address social challenges.

CAPS is seeking a Director of Administration to oversee and manage all financial, talent, legal and operational aspects of the organization. The Director of Administration will work closely with the CEO to improve all of CAPS’ practices.

Specific responsibilities include:

  • Operational Management: manage daily office operations (with the assistance of the office manager and the bookkeeper) including management of key third party administrative and operational service providers (e.g., IT consultant, landlord, auditor/company secretary, legal advisor).
  • Financial Management: prepare annual budgeting in conjunction with the CEO (with assistance of the bookkeeper); manage financial reporting that includes monitoring donor funding, preparing board presentations, annual audit process with external auditors; assist CEO in all donor proposals and lead all project/grant reporting; ensure timely payment to partners and other third parties.
  • Legal management: review and negotiate all employee and third-party contracts (with the support of pro-bono legal advisor, as needed); ensure CAPS’ intellectual property is adequately protected; ensure CAPS complies with all regulatory filings; with the CEO, write CAPS’ annual report.
  • Human Resources: oversee the organization’s personnel requirements, employee onboarding and insurance/health benefits (with the assistance of the office manager); oversee the maintenance of personnel records and update staff handbook as needed.
  • Event planning/management: plan, manage and execute events (such as launch events for published reports or partner workshops) as required by the CEO, both within and outside Hong Kong – including preparation of materials and logistical arrangements.

Knowledge, Skills and Abilities

  • Minimum of a BA, ideally with an MBA/LLB/CPA or related post-graduate degree
  • At least seven to 10 years of overall professional experience; ideally six-plus years of broad financial and operations management experience, while taking a “hands on” implementation approach when needed
  • Experience of final responsibility for the quality and content of financial data, reporting and audit coordination for either a division or significant program area, and has preferably overseen a human resources function previously
  • A successful track record in setting priorities and meeting deadlines; keen analytic, organization and problem-solving skills which support and enable sound decision-making
  • Excellent interpersonal, communication (written and verbal), presentation and relationship building skills with an ability to prioritize, negotiate, and work comfortably with a variety of internal and external stakeholders
  • Strong cross-cultural understanding and experience
  • A multi-tasker with meticulous attention to detail
  • Personal qualities of integrity, credibility, confidentiality and dedication to CAPS’ mission
  • An effective team player with good judgment
  • Fluency in written and spoken English (additional Asian language a plus)

The role can be structured as a four-day or five-day a week position based on the interest and experience of the individual.

 

More information about CAPS can be found at www.caps.org.