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Admin Assistant

job title: Admin Assistant
location: work-from-home / Sheung Wan
sector:
salary: hourly rate, 12-16 hours per week depending on experience
ref: JOB_000167[728]
job published: 24 days ago

job description

A growing coaching business is looking for a part-time Admin Assistant.

Responsibilities
  • Primarily responsible for light client relationship management: keeping track of scheduled meetings and trainings with clients, as well as follow ups on emails/workshops/invoicing. Basically you'll be helping us stay organized and respond better to our clients by not forgetting anything.
  • Sending and collecting prework emails to workshop participants.
  • Organize and schedule appointments, keeping Google Calendar up to date.
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Handle physical office needs including office supplies
  • Research new deals and suppliers
  • Maintain contact lists, preparing LinkedIn reports (basically running light searches on LinkedIn and emailing profile results)
  • Book travel arrangements
Requirements
  • Proven experience as an administrative assistant
  • Knowledge of office management systems and procedures
  • Experience writing professional emails, documents, articles, and academic content
  • Working knowledge of office equipment and office needs
  • Proficiency in MS Office and Macintosh Pages and Keynote
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • Flexibility to attend meetings and training sessions in-person when needed
  • Professional LinkedIn profile
  • Online research on a variety of business and research websites
  • Bachelor's degree in business-related or communication-related field
  • Bilingual in English and Cantonese. Mandarin ability a plus.