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Administrative & Finance Assistant

Job Title: Administrative & Finance Assistant
Contract Type: Full-time
Location: Chai Wan
Salary: 14,000 - 16,000
Start Date: as soon as possible
Duration: permanent
REF: #A710
Contact Name: Marie
Contact Email:
Job Published: over 2 years ago

Job Description

An artisanal bakery that supplies breads, croissants and fine pastries for gourmet restaurants and hotels in Hong Kong is looking for an Admin & Finance Assistant. 

In this position, you will assist the team head making bank reconciliations, and checking on expense and payment instructions. In addition, you will handle administrative work that is related to accounting. Key responsibilities:

Human resources

➢ Assist on the recruitment and onboarding of new employees

➢ Keep employees records up-to-date

➢ Assist with internal communications

➢ Coordinate production staff weekly shifts schedule


➢ Ensure purchase ledger costs have adequate authorisation according to the DOA and input in Embraiz (ERP)

➢ Prepare purchase ledger payment runs for Supplier payment, Food payments and Rent Payments for Finance Manager on a monthly basis

➢ Petty Cash receipts and control sheet to be provided weekly


➢ Processing of sales ledger Statements and credit notes

➢ Processing of all income (cash and bank)

➢ Respond to both internal and external enquiries concerning sales ledger transactions

➢ Liaise with sales regarding outstanding Debt


➢ Ensure that all cash book items are correctly accounted for and that best practice processes are followed

➢ Preparation of monthly bank account reconciliations

➢ Processing of all payments in the bank accounts reviewing bank statements

Office Duties

➢ To assist in ad hoc projects and tasks as required



  • A Bachelor’s degree in Finance or Accounting major
  • Excellent telephone manner, positive, effective communication of both spoken/written English and Chinese.
  • Strong Pack Office skills (Excel, Word and PowerPoint)
  • High professional standard of integrity and confidentiality
  • Mature, steady, and with ability to handle multi-tasks independently, hard-working