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Center Manager & Executive Assistant

Job Title: Center Manager & Executive Assistant
Contract Type: Full-time
Location: Wanchai
Start Date: ASAP
REF: #A643
Contact Name: Janice Chan
Contact Email:
Job Published: almost 3 years ago

Job Description

A pioneering education organization is looking for a proactive and experienced candidate to work with management to run an education center.  The position requires an exceptionally organized, versatile, and highly detail-oriented individual who is able to work independently in a small business startup.The person filling this role is responsible for overseeing and ensuring the running of the daily operations of the center. 

You will:

  • Have the chance to influence major decisions
  • See the immediate impact of your efforts
  • Gain hands-on, multi-functional experience
  • Develop a breadth of knowledge
  • Work with a high-caliber, creative, and dynamic team
  • Exposure to strong network of educators, entrepreneurs, and innovators


Center Management:

  • Manage and oversee day-to-day operations, including scheduling classes and meetings and handling incoming student enrollments
  • Communicate with parents and students about courses enrollment, payments, and scheduling, and respond promptly to all email, phone, and in-person enquiries
  • Prepare and design print and digital marketing materials including seasonal course catalogs, eDM, social media posts, and web pages
  • Work with Business Development Director to plan and execute year-round promotional events
  • Issue invoices and receipts to clients
  • Manage teaching resources, office supplies, and staff and student records
  • Handle general operational affairs, including liaising with building management and service providers

Executive Support:

  • Serve as the first point of contact for the Founder/Educational Director and assist with her organizational and liaising tasks;
  • Effectively manage calendars;
  • Draft and proofread correspondence, emails, memos, letters, presentations, and reports;
  • Help plan and attend events, workshops, conferences, and/or other educational and social activities.


  • Native speaker in English; Cantonese and Mandarin fluency is an advantage
  • Outstanding oral and written communication skills (primarily in English)
  • Excellent organizational and multitasking skills with meticulous attention to detail
  • Excellent computer skills, including Word, Excel, Apple Pages, Google Drive and database management
  • Ability to thrive in a fast-paced, entrepreneurial environment; comfortable with ambiguity and shifts in scope of duties
  • Ability to prioritize conflicting needs, handle matters expeditiously, and follow through on projects to successful completion, often with deadline pressures
  • Comfortable interacting with people from all parts of the organization and clients, from children to high level education sector leaders, while projecting a high degree of professionalism
  • Knowledge of Adobe Creative Suite and Wordpress a huge plus

Education and Experience:

  • Bachelor’s degree
  • Experience studying or living abroad preferred
  • At least 3 years of relevant experience