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Executive Assistant (Maternity Cover)

job title: Executive Assistant (Maternity Cover)
contract type: Project
location: Central
salary: market rate - depending on experience
ref: JOB_000487[348]
job published: 18 days ago

job description

A Hong Kong based alternative investment management firm founded in early 2018 is looking for an Office Manager / Executive Assistant for a 4 months contract. 

The firm currently has 17 employees, based in our office in Central. They are a young, energetic and highly motivated team and keen to identify someone with a flexible and ‘can-do’ attitude.


  • Administration support, including:

o Travel bookings and logistics for investment team members
o Diary management for investment team members, including internal and external meeting and call logistics and liaising with brokers, corporates, and other research counter parties
o Processing of investment team expenses, preparing of monthly expense reports
Assistance in preparing company documents, including Word and Powerpoint files

  • Office and Facilities support, including:
    o Receptionist and telephone duties
    o Pantry related tasks, including preparing and clearing guest refreshments, general cleanliness, re-stocking of items, etc
    o Other ad-hoc office support as requested, eg. team event planning, ordering meals o Backup facilities management duties as needed

Qualifications and Experience

  • A minimum of 3 years of relevant finance industry experience. Prior experience with an investment management firm, or within the equities division of an investment bank, would be an advantage

  • Fluent in English, Mandarin Chinese and Cantonese, with Chinese reading/writing ability preferred

  • Good working knowledge of Microsoft Office applications, including Word, Powerpoint and Excel

Qualities we look for

  • Self-motivated with an ability to work independently

  • Excellent organizational and communication skills, with ability to multi-task effectively

  • Flexible to changing circumstances and priorities

  • Results driven with attention to detail

  • Team player with a strong work ethic, and a high level of maturity and integrity

  • A bright and positive nature with a ‘can-do’ attitude