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Executive Secretary/Personal Assistant

Job Title: Executive Secretary/Personal Assistant
Contract Type: Flexi-time
Location: Admiralty
Start Date: ASAP
REF: #A639
Contact Name: Janice Chan
Contact Email:
Job Published: almost 3 years ago

Job Description

A family-office investment fund is looking for an Executive Secretary/Personal Assistant to the Managing Partner with job responsibility as below:

  • Provide full spectrum of secretarial and administration support such as schedule management, travel arrangement, collating agendas & minutes taking, follow up and consolidate initiatives and actions;
  • Arrange and coordinate meetings with internal and external parties.
  • Assist in coordination with subsidiary companies and partners. 
  • Responsible for general HR administrative duties.
  • Undertake ad hoc duties

Job Requirements:

  • Degree holder in Human Resources Management or related discipline
  • At least 5 years of relevance experience, exposure in finance industry is highly preferred
  • Able to handle multi-tasks and work independently under pressure with strong organizational and time management skills
  • Mature personality, proactive, detail-minded and willingness to take on demanding duties
  • A good team player with excellent interpersonal and communication skills
  • Excellent command of written and spoken English and Chinese
  • Proficiency in Microsoft Office (Excel, Word, Chinese WP, PowerPoint)

The is a full time role but flexibility can be negotiated. Candidates with less experience may be considered for an Office Administration role.