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Office Manager/Admin Assistant

Job Title: Office Manager/Admin Assistant
Contract Type: Flexi-time
Location: Hong Kong
Industry:
Salary: negotiable
Duration: permanent / contract
REF: #A590
Contact Name: Marie
Contact Email: cv@fleximums.com
Job Published: 7 months ago

Job Description

A new legal consultancy is looking for a FLEXI-time Office Manager / Admin Assistant.

Marketing

  • Manage website and social media content
  • Help organize networking and client events and presentations
  • Co-ordinate marketing email campaigns/newsletters etc.
  • Manage collection and maintenance of client data and update database as required
  • Networking to promote law platform
  • Manage marketing budget

Compliance and Accounting

  • Ensure filing with regulators completed on time, such as Law Society of Hong Kong etc.
  • Data entry of office supplies, expense items and accounts payable invoices via Xero accounting software
  • Manage budgets for office supplies and stationery
  • Co-ordinate onboarding information and documents for new clients and open client files
  • Assist lawyers with billing process and credit control as required

Office facilities and IT

  • Meet and greet clients, make them comfortable and handle general questions
  • Management of meeting room and hot desk booking system
  • Management of office furniture, fixtures, equipment and IT facilities
  • Liaise with outsourced IT service provider when appointed
  • Ensure adequate supply of office supplies, stationery etc.
  • Provide occasional secretarial assistance to lawyers
  • Co-ordinate with outsource secretarial service provider as required

Experience and skills required

  • An all-rounder with experience of a variety of office functions
  • 5 + year’s experience of managing a small office
  • Previous law firm or professional services experience is preferred
  • Excellent communication skills.  English essential, Cantonese and Mandarin an advantage
  • Attention to detail very important
  • Mature attitude and the ability to work independently
  • Hands on approach to a startup environment
  • Drive and enthusiasm and a commitment to help grow the business